SCT Internet Safety Policy	SCT is committed to safeguarding, safe use of ICT and internet, and promoting the welfare of learners. SCT expects all learners, staff, employers and subcontractors to share this commitment. SCT recognises the benefits and opportunities new technologies offer to teaching and learning. We encourage the use of technology to enhance skills, raise standards and promote achievement. However, the accessible and global nature of the internet and variety of technologies available mean that we are also aware of potential risks and challenges associated with such use. Our approach is to implement safeguards within SCT and to support staff, employers and learners to identify and manage risks independently. This will be achieved through a combination of security measures, training, guidance and implementation of our associated policies. We will do all that we can to make our learners, employers and staff stay safe on the internet. All parties are also responsible for promoting the Prevent Duty - to promote British values: the rule of law, democracy and mutual respect and tolerance for different faiths and beliefs; and to keep people safe from extremism. SCT recognises that: The welfare of the learner is paramount. All parties, regardless of age, disability, gender, racial heritage, religious belief, sexual orientation or identity, have the right to equal protection from all types of harm or abuse. Working in partnership with learners, staff, employers and external agencies is essential in promoting a safe learning environment for all. SCT’s commitment is further formalised in this Internet Safety Policy. The purpose of this policy document is to: Provide protection for all parties. Provide learners, staff and employers with guidance on procedures they should adopt in the event that they suspect a learner may be experiencing, or be at risk of, harm or extremism. Ensure safe, correct and appropriate use of ICT at SCT or on employers’ premises. The policy applies to all users who have access to SCT’s or their employer’s IT systems, both on the premises and remotely. Any user of IT systems must adhere to this Policy when first enrolling with SCT and logging in to the SCT Online Learning programme. The Internet Safety Policy applies to all use of the internet and electronic communication devices. SCT will not tolerate any abuse of IT systems. Whether offline or online, communications by staff, employers and learners should be courteous and respectful at all times. Any reported incident of bullying or harassment or other unacceptable conduct will be treated seriously and in line with the disciplinary codes. Where conduct is found to be unacceptable, SCT will deal with the matter internally. Where conduct is considered illegal, SCT will report the matter to the police. This Internet Safety Policy should be read in conjunction with other relevant policies and legislation, including Safeguarding and Prevent Policy, the annual Employer Agreement and Apprentice Agreement and the Equality Act 2010. We are committed to reviewing our policy and practice annually, or in response to internet safety incidents, and emerging good practice. The policy will also be reconsidered where concerns are raised by learners, employers or staff.
Designated Person	The Designated Person with lead responsibility for internet safety is SCT Chief Executive Belinda Turner (telephone 01246 566193).
Internet rules	Users must not: Attempt to access, or upload onto the web, information that is obscene, sexually explicit, racist, defamatory, incites or depicts violence, or describes techniques for criminal or terrorist acts. Intentionally access or transmit computer viruses, or attempt to ‘hack’ into data that may damage the network they are using. Infringe copyright - this includes unauthorised copying of images or text from the internet without permission, and downloading of music files and commercial screensavers. Use the internet for private or commercial activity during working hours. Knowingly undertake any action that will bring SCT or their employer into disrepute. Attempt to falsely use another person’s log-in, user name or password.
Social networking rules	When using SCT’s or their employer’s internet access, users must not attempt to access social networking sites without specific permission. Any contravention of this rule may lead to disciplinary action. Staff and learners must not invite or accept each other to be friends on their personal Facebook, or other social networking sites, and to be aware of the dangers of divulging personal or inappropriate information. Staff must not use blogs, posts or twitter when engaged in work or regarding any work for SCT.
Email/text/ mobile phone usage rules	Mobile phones must not be used in training sessions unless specifically allowed to support learning and approved by the tutor. The sending of abusive or inappropriate texts will be classed as misconduct. When writing emails, staff and learners must be professional in all content, responsible and honest. Downloading and passing on copyright information, or material, which may be considered to be obscene, abusive, racist or defamatory, will be treated as gross misconduct. Such material may be contained in jokes or cartoons sent by email. Users must not use their employers’ email system for any personal or commercial activity. Information sent by email may become subject to the Data Protection Act, and this must be complied with where appropriate.
Code of conduct	All staff, learners and employers must maintain proper and professional relationships and behave responsibly at all times when using the internet and/or mobile technologies. They must also take responsibility to make the learning environment safe and secure for all. All parties must set and maintain professional boundaries, follow good practice guidelines and adhere to SCT guidelines and policy: Propriety and professional behaviour at all times, for example when attending training sessions, shows, courses. Use appropriate language at all times and under no circumstances swear, make jokes at the expense of others, or use innuendo. Have professional dress and appearance. Confidentiality - do not share personal, workplace or professional information inappropriately. Avoid any physical contact, unless there is a genuine reason in relation to the activity. In cases of concern, telephone SCT Designated Person Belinda Turner immediately. Use the IT systems and resources provided in accordance with this Policy, which they agree to when logging in to the SCT Moodle. Use technology only for research relevant to the qualification, and used under supervision during training sessions. Use and handle equipment correctly, with careful regard to maintaining a clean, safe and suitable working environment. Not infringe copyright - this includes unauthorised copying of images and text from the internet without permission. Carry out and follow a risk assessment of use – with regard to the facilities and equipment being used, the length of time using ICT, the supervision arrangements, the competence and experience of the user. Every user of IT facilities is required to log off on completion of any activity, or where they are physically absent from the device. All parties have a duty to share concerns about safeguarding and extremism with the Designated Person, and investigating agencies if required. Disciplinary procedures will be followed for improper use of technology. Follow guidelines on usage during the SCT Induction.
Dealing with an internet safety incident	Where an internet safety incident is reported to SCT this matter will be dealt with very seriously. SCT will act immediately to prevent, as far as reasonably possible, any harm or further harm occurring. If a learner, staff member or employer wishes to report an incident, they should telephone the SCT Designated Person Belinda Turner or Deputy Designated Person Rebecca Holland (Tel: 01246 566193)immediately. Following any incident, SCT will review what has happened and decide on the most appropriate course of action. Sanctions may be put in place, disciplinary action taken, external agencies involved or the matter may be resolved internally depending on the seriousness of the incident.
Agreement to this Internet Safety Policy	By agreeing to the Policy all parties agree to provide and ensure within their role and premises to: provide a safe and secure environment. show respect for all parties, access rules, the learning environment and facilities. show a commitment to follow SCT procedures to deal with concerns, ICT use and internet safety incidents. not harass, bully or discriminate against others. adhere to the Code of conduct.
For more information and guidance	Useful Links for further information: Derbyshire Safeguarding Board: Derbyshire County Council, Room 363, North Block, County Hall, Matlock, Derbyshire DE4 3AG Tel: 01629 532 181 Nottinghamshire Safeguarding Board: Nottinghamshire County Council, Children and Young People’s Department, County Hall, West Bridgford, Nottingham NG2 7QP Tel: 0115 977 3935 Leeds Safeguarding Board: 2 Great George Street, Leeds LS2 8BA Tel: 0113 3950297 Derbyshire Social Services: County Hall, Matlock DE4 3AG Telephone: 0845 6 058 058 Derbyshire Police 028 9035 1135 / 101 Nottinghamshire MASH to support concerns about a child (Multi Agency Safeguarding Hub) Tel: 0300 500 8090 Nottinghamshire Police 0300 300 99 99 West Yorkshire Police 0800 555 111 / 101 NSPCC Helpline 0808 800 5000 Disclosure and Barring Service https://www.gov.uk/government/organisations/disclosure-and-barring-service Tel: DBS helpline: 03000 200 190 Prevent Regional Co-ordinator for reporting extremism issues for the East Midlands and Yorkshire - Sam Slack - email: sam.slack@derby.gov.uk or sam.slack@derby.gov.uk.cjsm.net Tel: 01332 643054/ 07812 301215
	If you have any Safeguarding concerns relating to a child (under 18) you should contact Belinda Turner at SCT or your Local Authority Out of Hours Social Care number, which you can find by putting in the postcode of where you are reporting from at the following link: https://www.gov.uk/report-child-abuse-to-local-council Alternatively, if you feel that a child is at immediate risk and in need of protection you should contact the Police immediately (telephone 999). These organisations will be able to help you and take any necessary action. All Safeguarding concerns can also be reported immediately to the NSPCC on 0808 800 5000. If there is a disagreement over the handling of a Safeguarding issue please call the NSPCC Whistleblowing Helpline Tel: 0800 028 0285 or email help@nspcc.org.uk.
Misuse of web site content	None of the content and materials - text, photos, film clips, multiple choice questions, format - may be reproduced, stored in a retrieval system or transmitted in any form or by any means: electronic, mechanical, photocopying, recording or in any other way or by any other means without specific permission from SCT.

Privacy Notice General Data Protection Regulation (GDPR)	This Privacy Notice describes what Stubbing Court Training Ltd. (SCT) does with the personal information you provide us with. It applies to information that SCT collects about: People who use or may use SCT’s services. This includes: individuals who undertake a course of study through SCT or have done in the past; employers who purchase training, take a student on work experience, or employ an apprentice; and members of staff. SCT is legally obliged to collect personal data for the Individual Learner Record. Individuals who request information. If you are asked to provide personal information to us, it will only be used in the ways described in this Privacy Notice. If you have any questions about this policy, please contact Belinda Turner by emailing info@stubbingcourttraining.com.
	The categories of information that SCT collects, holds and shares as relevant to potential and actual employers, Awarding Bodies, schools, multi-agency support organisations, Ofsted, the Education and Skills Funding Agency, Department for Education (DfE) include: Personal information (such as name, learner number, address, date of birth, national insurance number) Contact information (which may include phone number, email and postal address) Educational information (including qualifications, predicted grades, learning support needs, attendance information – number of absences and reasons and individual achievements) Characteristics (such as gender and if the same as at birth, age, ethnicity, first language, nationality, country of birth and free school meal eligibility) Information about personal preferences and interests Company information (financial, staff, professional development records, vacancies) Website usage data. Staff contract information (start dates, hours worked, post, roles and salary information, annual leave entitlement, employment history and professional development).
How we use this data	Your personal information will be used for purposes relating to education, training, employment, general advice services, well-being and research. SCT may share non-sensitive personal information about you with other organisations. Most of the information is passed to the Education and Skills Funding Agency to meet funding requirements. Where necessary it is also shared with the Department for Education (DfE). The information must be used for the exercise of functions of these Government departments to meet statutory responsibilities, including under the Apprenticeships, Skills, Children and Learning Act 2009. It is also used to create and maintain a unique learner number (ULN) and Personal Learning Record (PLR). It is used by SCT to: process applications, enrolments, vacancies, registrations with Awarding Bodies, workforce development programmes and contracts maintain SCT’s internal records so that it can provide you with a high quality service contact individuals in response to a specific enquiry contact individuals about services, products and other things provided by SCT which it thinks may be relevant contact individuals via e-mail, telephone or mail for research purposes At no time will SCT assume permission to use information that is provided for anything other than the reasons stated here. The information provided may be shared with other organisations for purposes of administration, the provision of career and other guidance and statistical and research purposes, relating to education, training, employment and safeguarding. This will only take place where the sharing is in compliance with the Data Protection Act 2018. Individuals may be contacted after they have completed their programme to establish whether they have entered employment or gone onto further training or education. Individuals may be contacted by the European Social Fund (ESF) Managing Authority, or its agents, to carry out research and evaluation to inform the effectiveness of the programme. Information may be passed to the ESF for this purpose. SCT has identified that it meets a lawful basis for processing (Article 6 of the GDPR) for: processing enquiries, vacancies and applications processing information relating to an individual’s programme of study / qualification / employment of an apprentice, the lawful basis is a legitimate interest gathering information about the destination of an individual once they have left the programme contacting the individual who has completed a programme
Security	SCT will hold personal information securely. To prevent unauthorised disclosure or access to personal information, it has strong organisational and technical security safeguards. If, as part of the entry requirements for employment, SCT needs to request a reference or obtain ‘disclosure’ from the Disclosure and Barring Service, it will inform you beforehand. Information may by necessity be disclosed to appropriate staff members of SCT and to government bodies (to fulfil SCT’s statutory responsibilities) such as the Education and Skills Funding Agency, Ofsted, the Department for Education, Awarding Bodies including City & Guilds and First4Sport, multi-agency support, and auditors.
Consent for information to be passed to parents / carers / guardians	Parental consent is not required unless concerning learners with severe learning difficulties, and those who are otherwise unable to decide for themselves. SCT has found that it is very beneficial to the young person’s progress if we are able to engage with the parents / carers / guardians. Therefore, it is very important that we have the parents’ details recorded on the Apprentice Agreement. SCT can only release information about its learners if it has their consent for this recorded by Agreement to this Privacy Notice. Learners are asked for their consent for sharing information with parents/others on the Apprentice Agreement when applying. Students may withdraw their consent at any time by emailing info@stubbingcourttraining.com.
SCT website and Online Learning	When someone visits www.stubbingcourttraining.com and then accesses the Online Learning programme, SCT collects standard internet log information and details of usage patterns. It does this to find out the number of visitors to the different parts of the site, and to track progress with off-the-job training and portfolio work. This information is then shared to learners and their employer via a monthly reminder system to track and monitor progress through the qualification. Cookies are used to enable this tracking system. All cookies used by this website are used in accordance with the current Privacy and Electronic Communications (EC Directive) Regulations 2003 as amended by the Privacy and Electronic Communications (EC Directive) (Amendment) Regulations 2011. Cookies do not provide SCT with access to an individuals’ computer or any information about them.
Controlling information about individuals	When individuals upload information or provide their details on the SCT website / Online Learning, there will be an ‘I agree’ button allowing them to: opt in to receive marketing and update communications from SCT by e-mail, telephone, text message or post If individuals have agreed that SCT can use their information for marketing and progress tracking purposes, individuals can change their preferences by emailing SCT. Monitoring, tracking and commmunications re Online Learning usage are an essential feature of the learning programme. Any individual can request SCT to delete their personal data. This request for erasure can be made by e-mailing SCT. Whilst the Data Protection Act 2018 does not provide an absolute right to have your personal information deleted by an organisation (for example they do not need to delete personal information if they are obliged to keep it by law or have another legitimate reason to keep it) SCT will review each request for erasure on a case by case basis.
People who request information from SCT	If an individual requests information from SCT by letter, telephone, email, submitting an application form or from any other meeting, SCT will make a record of the enquiry and will use the information to provide the individual with a response. It will only use the information for these purposes and to provide a follow up service to ensure that it provided the individual with what they asked for.
Accessing your personal information	Individuals have the right to ask for a copy of any of their personal information held by SCT. They can make a ‘subject access request’ under the Data Protection Act 2018. To make a request please email SCT.
Data retention and disposal policy	SCT retains information for seven years, or longer as required by funding and audit bodies. Following this mandatory time information is disposed of securely.
Breach notification	SCT has a mandatory duty to report any data security breaches to the Information Commissioner within 72 hours.
For further information on all aspects of the GDPR	Please refer to the Information Commissioners Office Website: https://ico.org.uk/concerns/handling By post: Customer Contact Information, Commissioner's Office, Wycliffe House Water Lane, Wilmslow SK9 5AF
Changes to this Privacy Notice	SCT will keep this Privacy Notice under regular review and reserve the right to change it as necessary or if required by law. Any changes will be immediately posted on the website.

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